ClinCard Request Form

CTO kindly encourages the study team to submit 3-4 business days prior to the date of the study visit to ensure timely setup and ClinCards mailing.

CTO will review your request within 5 business days.

For urgent request, please select "Yes" to request expedite review. CTO might request the study team to fill out additional form for urgent review.

ClinCard Training Resources: Systems for Sponsored Programs | Boston Medical Center (bmc.org)

Please click on Systems, ClinCard then Getting Started

Please refer to the checklist below:

1. Clincard Study Setup Request Form

Please provide the posting project number and cost center.
Department admin or fund/grant manager usually has this information

2. Informed Consent Form (ICF)

IRB must have been approved

3. Full Study Budget

Please indicate in the budget which line item that shows participant stipends.
Payment to participants in the study budget must match with what listed in the ICF and Clincard Study Setup Request Form

4. Clincard User Access Request Form

New user must complete required Training and Quiz
Send the User Access Request Form to RIS@bmc.org and CTO@bmc.org

Please refer to the steps below:

1. Select the type of requests

2. Refer to your requests to provide appropriate documents

Request additional clincards: No need additional documents

Update posting project number: Provide new posting project number

Update user roles: Upload the ClinCard New User Access Request Form

Increase the study budget on ClinCard: Provide an updated study budget

Add additional payment milestones: Provide the study budget and list the new payment milestones in the Clincard Study Setup Request Form

ClinCard (card issues): Provide a screenshot or a description of the issue

Stipend: A predefined payment to participants for their time, effort, and inconvenience associated with trial participation. Federal tax law requires participants to report a payments of $2,000 or more per calendar year to the IRS and provide Social Security Number and Individual Taxpayer Identification Number to study team.

Reimbursement: Repayment for actual, documented expenses incurred during study participation. Clear limitations and allowable categories must be defined in the agreement, informed consent document, and study budget. Backup requirements, such as receipts, should also be explicitly mentioned.

Pick-up address: 960 Massachusetts Avenue, lobby

CTO Office is located on the 2nd floor.

Direction: If you come from BMC main campus, walk or drive pass McDonalds, then you will see a big sign of "960." There is parking lot in front of the building.