Pre-Notification Account Request Form

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To request a "pre-notification" account for a sponsored program, which permits expenses to post to an account prior to receipt of a fully executed agreement or Notice of Award (NOA), please complete and submit this form.

InfoEd Record Number

Principal Investigator/Program Director name

Principal Investigator/Program Director email

Project Title

Sponsor

Originating Sponsor (if applicable):

Department/Section

Payment Type

Definitions-
Cost Reimbursement: Need to bill via invoice for expenses
Milestone: Payments are based on milestones completed on the project
Installment: Funds received in full with agreement/NOA

Program Type

Managing Team

Dates

Expected Budget Period Start Date

Expected Budget Period End Date

Expected Project Period Start Date

Expected Project Period End Date

Expected Award Amounts for Budget Period

Direct Costs

Indirect Costs

Total Costs

IDC Rate

Expected Date for Receipt of Official Award Documentation

Would delaying the work on the project prevent you from meeting the aims within the performance period? If so, please explain in as much detail as possible.

Minimum necessary expenses: Please provide documentation outlining the minimum necessary expenses to begin work prior to BMC receiving an NOA or fully executed agreement. This could be a list, a separate excel document, etc.

Please include an explanation for each expense, detailing why it is necessary to spend before the NOA/FEA is received. Use text box below or attach an additional document at the bottom of this form.

We, the department, agree to absorb any losses that may occur if the above award does not materialize or if the award amount is lower than expected. Provided below is the cost center number where the losses may be transferred to.

Posting Project Number:

Document Uploads

Please upload any supporting documentation that has been received from the sponsor indicating that the award is pending.

Please upload excel budget reflecting expected award

If BMC is a subcontractor, upload the NOA from the originating sponsor to the prime awardee.

Minimum necessary expenses upload

Additional Upload (optional)

Conditions for pre-notification accounts

· Departments are not allowed to hire positions from pre-notification accounts.

· Spending on pre-notification accounts is limited to essential pre-approved costs.

· PIs must report to RSP and Chief/Chair every two months on the status of the forthcoming notice of award/fully executed agreement and incurred expenses.

Department Chair/Section Chief email address

Submitted by (submitter email address)

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Contact Information